ACA Cascadia Camp Conference

Early Bird registration is available through October 23, 2024.

• Registration includes conference program and five meals (Tuesday dinner, Wednesday breakfast, lunch, and dinner, and Thursday breakfast). 
• Commuter registration is available for those who live in the area.  Commuter registration includes conference program and five meals (Tuesday dinner, Wednesday breakfast, lunch, and dinner, and Thursday breakfast).  Lodging is not included. 
• Not an ACA Member? Join today for FREE and get the best rates for this event! 

Lodging Update as of 11/5/24- Limited Bunk Lodging available

A variety of lodging types are available including bunk style lodging with shared bathroom, semi-private lodging for 2-3 individuals with shared bathroom, semi-private lodging for 2-3 individuals with private bathroom, and single lodging with private bathroom.  A limited number of rooms are available for each style of lodging. Participants are encouraged to register and select their preferred lodging as soon as possible for the greatest selection.  Participants need to select their lodging type in step 4 of the online registration process. 

• Bunk style lodging with shared bathroom $10 per person
• Semi-private lodging for 2-3 individuals with shared bathroom $25 per person
• Semi-private lodging for 2-3 individuals with private bathroom $50 per person
• Single lodging with private bathroom $125 per person

Opening Keynote Speaker - Laurie Browne

Laurie Browne serves camps and their communities through her work as the Senior Director of Research and Education at the American Camp Association.  In that role, Dr. Browne supports a team of researchers and grant managers who gather insights from the field and translate them into practice.  She is passionate about the transformative role evaluation can play in a camp organization and enjoys working with camp professionals as they work develop a culture of continuous improvement at their camp.  Prior to joining ACA, Dr. Browne was on faculty at California State University, Chico and prior to that she was a day camp director in Salt Lake City, Utah.  She earned her doctorate in parks, recreation, and tourism from the University of Utah.

Closing Keynote

We are sad to announce that due to unforeseen circumstances, our original keynote speaker, Briana Mitchell will no longer be able to join us. Please rest assured that we are working diligently to ensure the conference will remain engaging, impactful, and well-rounded.

Our team is committed to delivering an outstanding experience for all attendees, and we are confident that the event will offer a range of valuable sessions and opportunities for learning, networking, and inspiration. We appreciate your understanding and look forward to seeing you at the event in just 10 days!

 All Times are Pacific Time

Full Schedule Details

Tuesday, November 19, 2024

• 2:00 p.m. – 3:00 p.m.--Registration & Check-in
• 3:00 p.m. – 4:30 p.m.--Welcome and Opening Keynote
• 4:45 p.m. – 5:45 p.m.--LCOL Overview
• 6:00 p.m. – 7:00 p.m.--Dinner
• 7:30 p.m. –                 BINGO Night and Networking

Wednesday, November 20, 2024

• 8:00 a.m. – 8:45 a.m.--Breakfast
• 9:00 a.m. – 10:15 a.m.--Educational Session 1
• 10:30 a.m. – 11:45 p.m.--Educational Session 2
• 12:00 p.m. – 1:30 p.m.--Lunch and Spotlight Award
• 1:45 p.m. – 2:30 p.m.--After lunch walk, informal conversations, free time
• 2:45 p.m. – 4:00 p.m.--Educational Session 3
• 4:15 p.m. – 5:30 p.m.--Educational Session 4
• 6:00 p.m. – 7:00 p.m.--Dinner
• 7:30 p.m. –                 Game Night and Networking- please bring your favorite game to share

Thursday, November 21, 2024

• 8:00 a.m. – 8:45 a.m.--Breakfast and Check-out
• 8:45 a.m. – 10:00 a.m.--Educational Session 5
• 10:15 a.m. – 11:15 a.m.--Closing Session
• 11:15 a.m. –                  Departure

Menucha is one of the premier conference centers in the Northwest and is known for beautiful grounds, comfortable rooms, and fabulous meals. 

Menucha is located in Corbett, Oregon, inside the Columbia River Gorge National Scenic Area, 22 miles east of downtown Portland. 

Menucha strives to enrich lives through hospitality, learning, reflection, and renewal. 

Lodging**

10/28 Update: Lodging is limited to bunk style/ shared housing & bathroom only.

A variety of lodging types are available including bunk style lodging with shared bathroom, semi-private lodging for 2-3 individuals with shared bathroom, semi-private lodging for 2-3 individuals with private bathroom, and single lodging withprivate bathroom.  A limited number of rooms are available for each style of lodging. Participants are encouraged to register and select their preferred lodging as soon as possible for the greatest selection.  Participants need to select their lodging type in step 4 of the online registration process.

• Bunk style lodging with shared bathroom $10 per person
• Semi-private lodging for 2-3 individuals with shared bathroom $25 per person
• Semi-private lodging for 2-3 individuals with private bathroom $50 per person
• Single lodging with private bathroom $125 per person

Participants who select bunk style lodging need to provide bedding and towels.  Bedding and towels are provided for all other lodging types.  

For questions about lodging, contact John Beitner ([email protected] , 765-349-3523).

What to Bring 

In addition to your daily essentials, don’t forget to pack the following: 

1. A printed copy of the schedule (if you prefer a physical copy) 

2. A Resource to Share (Details below) 

3. A headlamp or flashlight 

4. A water bottle 

5. Comfortable shoes for walking around Menucha 

6. Business cards for networking (homemade cards are welcome if needed!) 

7. Camp swag! Please bring at least one item from your camp to swap. 

Cascadia Conference Resource Share

In an industry that’s constantly evolving, we often find ourselves buried in manuals, handbooks, and standard operating procedures. Do you ever wonder what others are doing or wish you could see how their processes are written? Now’s your chance! At the Cascadia Conference, we’re introducing a Resource Share where you can explore and exchange policies, procedures, and best practices. Three tables will be set up, focusing on: Overnight Programs, Day Camp Programs, and Facilities & Hospitality.

How the Resource Share works: If you have manuals, handbooks, or policies that you’re willing to share, simply create a QR code for your document and place it on the front page. Bring one copy of each document to the conference, and they’ll be available on the topic tables for everyone to view. When you find something helpful, scan the QR code to save it for future reference.

What to bring: Consider sharing materials like summer staff handbooks, employee manuals, retreat center guides, food service manuals, health center standing orders, staff evaluations, emergency policies, job descriptions, or social media policies—anything you think would benefit others.

Creating QR codes: The easiest way to generate a QR code is to copy the document link from Google, Box, or Microsoft, ensuring it’s set for public viewing. Then use a QR code generator (like Canva or QR Code Generator), add the code to the first page of your document, and print it (or attach the printed code to the front).

For this to work, we encourage everyone to bring at least one document to share!

Sponsorship opportunities:

• $3,000 Title Sponsor*
• $2,000 Keynote sponsor*
• $1,500 Meal sponsor*
• $1,000 Session sponsor
• $500 Snack/Break sponsor

All sponsorships come with a table, and logo recognition on signage at the event, and the events web page.

Sponsorships with an (*) also include two minutes to address the participants.

For questions regarding sponsorship opportunities, contact Kim Fitzgerald.